Top Todoist Alternatives in 2026 for Personal and Team Productivity
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We evaluated six leading task management platforms against Todoist, focusing on pricing tiers, collaboration limits, and platform compatibility. This ranking is designed for individuals and small teams (1–10 users) seeking specific features like habit tracking, deep Microsoft integration, or visual project boards that Todoist lacks.
How we ranked these
At a glance
| # | Product | Score | Price | Best for |
|---|---|---|---|---|
| 1 | TickTick | 9.2 | Free (9 lists); $49.99/year | Solo users and freelancers needing habit tracking and calendar views |
| 2 | Microsoft To Do | 8.8 | Free (included in Microsoft 365) | Microsoft 365 users who want seamless Outlook task synchronization |
| 3 | Things 3 | 8.5 | $9.99 one-time (iPhone) | Apple ecosystem power users who prefer one-time payments over subscriptions |
| 4 | Any.do | 8.2 | Free; Premium $4.99/month (annual) | Solo users and small teams (2–10 users) focused on daily planning |
| 5 | Trello | 8.0 | Free; $5/user/month | Visual thinkers who prefer Kanban boards over list-based task managers |
| 6 | Asana | 7.8 | Free (2 collaborators); $10.99/user/mont | Small teams needing project management features like timelines and dependencies |
TickTick
Free (9 lists); $49.99/year 9.2- Includes native habit tracking alongside standard task lists
- Offers calendar integration for visual scheduling of tasks
- Provides a free tier supporting up to 9 lists
- Weak team collaboration features compared to dedicated project tools
- Poor fit for teams larger than 10 people
- Paid tier costs $49.99/year, higher than some basic list apps
Best for: Solo users and freelancers needing habit tracking and calendar views
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Microsoft To Do
Free (included in Microsoft 365) 8.8- Deep integration with Outlook and Microsoft Teams
- Included at no extra cost for Microsoft 365 subscribers
- Optimized for individuals and small teams (1–10 users)
- Very basic feature set with no real project management tools
- Poor fit for growth-stage companies (10–50 users)
- Lacks advanced views like Gantt charts or workload management
Best for: Microsoft 365 users who want seamless Outlook task synchronization
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Things 3
$9.99 one-time (iPhone) 8.5- Best-in-class user experience specifically for Mac and iOS
- One-time purchase model for iPhone app ($9.99)
- Optimized for Apple ecosystem power users
- Apple-only availability; no Android or web app
- Poor fit for teams of any size due to lack of collaboration
- No cross-platform sync for non-Apple users
Best for: Apple ecosystem power users who prefer one-time payments over subscriptions
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Any.do
Free; Premium $4.99/month (annual) 8.2- Includes a dedicated Daily Planner feature for time blocking
- Supports voice input for quick task capture
- Premium tier is priced at $4.99/month on annual billing
- Shallow team features limit utility beyond small groups
- Poor fit for growth-stage companies (10–50 users)
- Lacks deep project management views like dependencies
Best for: Solo users and small teams (2–10 users) focused on daily planning
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Trello
Free; $5/user/month 8.0- Visual Kanban board interface for task organization
- Free tier available for basic personal use
- Paid plans start at $5/user/month
- Lacks native habit tracking found in TickTick
- No natural language input comparable to Todoist
- Requires paid tier ($5/user/month) for advanced features
Best for: Visual thinkers who prefer Kanban boards over list-based task managers
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Asana
Free (2 collaborators); $10.99/user/mont 7.8- Includes Timeline and workload management features
- Supports task dependencies and reporting
- Free tier allows up to 2 collaborators
- Expensive at scale with tiers up to $30.49/user/month
- Steep learning curve compared to simple list apps
- Overkill for solo users who only need basic lists
Best for: Small teams needing project management features like timelines and dependencies
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How to choose
Choose Microsoft To Do or Any.do if your team is under 10 users; avoid them for growth stages (10–50 users) where Asana's $10.99/user/month tier is more appropriate.
If you are exclusively on Apple devices, Things 3 offers the best UX with a $9.99 one-time fee; for cross-platform needs, TickTick or Microsoft To Do are superior.
Select TickTick if you need habit tracking and calendar integration; choose Asana if you require timeline views and workload management for $10.99/user/month.
Microsoft To Do is free with Microsoft 365; TickTick costs $49.99/year; Asana starts at $10.99/user/month annually. Calculate total cost based on your user count.
Our verdict
TickTick is the top alternative for individuals needing habit tracking and calendar integration, while Microsoft To Do is the best free option for Microsoft 365 users. Choose Things 3 only if you are strictly within the Apple ecosystem.
Frequently asked questions
Which Todoist alternative is best for habit tracking?
TickTick is the standout choice, as it includes native habit tracking alongside its task lists and calendar integration.
Is there a free Todoist alternative for teams?
Microsoft To Do is free for Microsoft 365 users, and Asana offers a free tier for up to 2 collaborators, though both have limitations for larger teams.
Can I use Things 3 on Android?
No, Things 3 is Apple-only (Mac, iOS) with no Android or web app, making it unsuitable for cross-platform users.
Which app has the best calendar integration?
TickTick offers strong calendar integration for visual scheduling, while Microsoft To Do integrates deeply with Outlook calendars.
