Best AI Meeting Assistant for Microsoft Teams in 2026
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We evaluated the top AI meeting assistants for Microsoft Teams based on pricing transparency, privacy controls, native integration depth, and cross-platform flexibility. This ranking is designed for IT decision-makers and team leads seeking to automate transcription and action items without compromising security or workflow continuity.
How we ranked these
At a glance
| # | Product | Score | Best for |
|---|---|---|---|
| 1 | Fellow | 9.2 | Privacy-conscious enterprises requiring deep action item tracking and cross-platform support |
| 2 | Microsoft 365 Copilot | 8.8 | Organizations fully standardized on Microsoft 365 and regulated industries |
| 3 | Otter.ai | 8.5 | Users prioritizing overall meeting transcription and historical search capabilities |
| 4 | Fireflies.ai | 8.2 | Teams needing a balanced mix of affordability and multi-platform support |
| 5 | Craftnote | 7.9 | Small teams seeking a simple, cost-effective AI note-taking solution |
Fellow
9.2- Botless recording keeps the participant list clean
- SOC 2 Type II certification with SSO and SCIM support
- Organization-wide search across meeting history
- Integrates with Salesforce, HubSpot, and Jira
- Requires third-party integration setup unlike native tools
- Paid plans start at $7/user/month after free tier
- No specific functional limitations listed in sources
Best for: Privacy-conscious enterprises requiring deep action item tracking and cross-platform support
Microsoft 365 Copilot
8.8- Native integration within Teams client with no third-party participant
- Cross-app intelligence drafts Outlook emails and Word docs from meetings
- Leverages Microsoft Graph for organizational hierarchy context
- Facilitator agent tracks agenda items from invites in real-time
- Limited value for teams using Zoom or Google Meet
- Requires existing Microsoft 365 Business Premium or E3 subscription
- Lacks cross-platform flexibility of specialized third-party tools
Best for: Organizations fully standardized on Microsoft 365 and regulated industries
Otter.ai
8.5- Unmatched cross-meeting search for finding past conversations
- Real-time transcription with speaker identification
- OtterPilot bot joins calls automatically
- Conversational AI chat over meeting archive
- Bot is visible in meetings as a participant
- Pro Plan costs $16.99/month or $8.33/user/month
- Free tier limited to 300 minutes per month
Best for: Users prioritizing overall meeting transcription and historical search capabilities
Fireflies.ai
8.2- Pro Plan priced at $10/user/month
- Supports Microsoft Teams, Zoom, and Google Meet
- Automated meeting bot for consistent recording
- Strong focus on post-meeting analytics
- Bot visibility may distract participants
- Fewer enterprise security details cited compared to Fellow
- Higher per-user cost than Fellow's entry tier
Best for: Teams needing a balanced mix of affordability and multi-platform support
Craftnote
7.9- Specialized AI note-taking for Microsoft Teams
- Streamlined interface for quick action item extraction
- Cost-effective for smaller teams
- Focus on simplicity over complex enterprise features
- Limited cross-platform integrations compared to Fellow
- Lacks SOC 2 Type II certification details in sources
- No organization-wide search feature mentioned
Best for: Small teams seeking a simple, cost-effective AI note-taking solution
Our verdict
Fellow is the top pick for enterprises prioritizing privacy and cross-platform workflows, while Microsoft 365 Copilot remains the best choice for organizations fully embedded in the Microsoft ecosystem.
Frequently asked questions
Does Fellow join meetings as a visible participant?
No, Fellow uses botless recording so it does not appear as a visible participant in Microsoft Teams.
What is the cost of Otter.ai's Pro Plan?
Otter.ai's Pro Plan costs $16.99 per month, or $8.33 per user per month.
Can Microsoft 365 Copilot work with Zoom or Google Meet?
No, Microsoft 365 Copilot is native to the Microsoft 365 ecosystem and offers less value for teams using Zoom or Google Meet.
Which tool offers SOC 2 Type II certification?
Fellow offers SOC 2 Type II certification, along with SSO, SCIM, and RBAC controls.
