Best To Do List App for Windows in 2026
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We evaluated six top-rated task management applications for Windows users, focusing on native integration, pricing transparency, and specific feature sets like habit tracking or team collaboration. This ranking is designed for Windows 11 users, solo entrepreneurs, and small teams seeking concrete productivity tools without unnecessary complexity.
How we ranked these
At a glance
| # | Product | Score | Price | Best for |
|---|---|---|---|---|
| 1 | Microsoft To Do | 9.2 | Free | Users already in the Microsoft ecosystem who need seamless Outlook integration |
| 2 | Todoist | 8.9 | — | Cross-platform users prioritizing fast task capture and clean interfaces |
| 3 | TickTick | 8.7 | — | Individuals who want combined task management and habit tracking |
| 4 | Any.do | 8.5 | Premium: $4.99/month billed annually; Fa | Individuals and families managing daily life and shared grocery lists |
| 5 | Nozbe | 8.2 | Starting at $9/month | Entrepreneurs organizing work and private life with email integration |
| 6 | Notion | 8.0 | Starting at $12/user/month | Teams needing documents, wikis, and tasks in one workspace |
Microsoft To Do
Free 9.2- Built-in to Windows 11 with no installation required
- Deep sync with Outlook, Planner, and Microsoft 365
- Natural-language task entry for quick capture
- My Day view for focused daily planning
- Limited list customization options compared to dedicated tools
- No advanced project management features for complex teams
Best for: Users already in the Microsoft ecosystem who need seamless Outlook integration
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Todoist
8.9- Multiple views including Calendar, List, and Board
- Simple tap-to-add tasks with automatic reminders
- Cross-device synchronization across Windows, MacOS, Android, iOS, and Web
- Lacks built-in habit tracking found in TickTick
Best for: Cross-platform users prioritizing fast task capture and clean interfaces
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TickTick
8.7- Integrated calendar view for time-blocking
- Built-in habit tracking capabilities
- Blends simplicity with power for daily organization
- Platform support details are less explicit than Todoist's broad list
- No specific pricing tier mentioned for budget comparison
Best for: Individuals who want combined task management and habit tracking
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Any.do
Premium: $4.99/month billed annually; Fa 8.5- Smart Grocery List sorts items into supermarket aisles
- My Day planning ritual for morning walkthroughs
- Combined task and calendar view for holistic planning
- Natural-language input for rapid entry
- Free plan restricts advanced recurring reminders and Focus Mode
- Less suitable for deep project structures with dependencies
- Family Plan caps coverage at four members
Best for: Individuals and families managing daily life and shared grocery lists
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Nozbe
Starting at $9/month 8.2- Email tasks directly to Nozbe for inbox zero
- Incoming view highlights items requiring instant attention
- Integrates with Google Calendar and Outlook
- Supports delegation capabilities for teams
- Starting price of $9/month is higher than Any.do's $4.99 premium tier
- No free plan mentioned, unlike Microsoft To Do
Best for: Entrepreneurs organizing work and private life with email integration
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Notion
Starting at $12/user/month 8.0- Built-in AI assistance for summarizing and searching content
- Customizable views for workflows and project tracking
- Integrates with Slack, Google Drive, and Trello
- Creates shared knowledge bases alongside tasks
- Highest starting price at $12/user/month compared to others
- Overkill for simple task lists compared to Microsoft To Do
Best for: Teams needing documents, wikis, and tasks in one workspace
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How to choose
Choose Microsoft To Do for a completely free experience with no restrictions, or Any.do Premium at $4.99/month billed annually for advanced reminders.
For small teams, Freedcamp starts at $2.49 per user per month, while Notion requires $12/user/month for its AI and wiki features.
If you use Outlook heavily, Microsoft To Do offers deep sync; otherwise, Nozbe integrates with Google Calendar and Outlook for $9/month.
Select TickTick if habit tracking is essential, or Any.do if you need Smart Grocery List sorting for household management.
Our verdict
Microsoft To Do is the best overall choice for Windows users due to its free cost and native Windows 11 integration, while Any.do offers the best value for families at $4.99/month.
Frequently asked questions
Which app is best for Windows 11 native integration?
Microsoft To Do is built into Windows 11 and offers deep sync with Outlook and Microsoft 365 without additional installation.
What is the cheapest paid plan for teams?
Freedcamp starts at $2.49 per user per month, offering drag-and-drop completion columns and centralized discussions.
Which app includes AI features?
Notion includes built-in AI assistance for summarizing, writing, and searching content, starting at $12/user/month.
Does Any.do have a free plan?
Yes, the free plan includes unlimited tasks and subtasks, but restricts advanced recurring reminders and Focus Mode.
