Best To Do List App in 2026: Ranked by Features and Value
Editorially independent. This page may contain affiliate links and clearly-labeled paid placements — see our advertising disclosure. Paid placements never change the ranking order below. Prices are indicative ($) and change often.
We evaluated six leading task management tools against criteria including cross-platform sync reliability, integration depth, pricing tiers, and automation capabilities to determine the best to do list app for diverse workflows. This ranking serves individuals seeking reliable daily organization, professionals managing multi-app ecosystems, and teams requiring specific scheduling automation.
How we ranked these
At a glance
| # | Product | Score | Price | Best for |
|---|---|---|---|---|
| 1 | Todoist | 9.4 | Free tier available; Pro plan is $5/mont | Everyday users, individuals, and small teams needing reliable cross-platform sync |
| 2 | TickTick | 8.9 | Free tier available; paid plan is $3/mon | Personal productivity fans seeking bundled features (tasks, habits, calendar) at low cost |
| 3 | Akiflow | 8.5 | Approximately $19/month (annual billing) | Busy professionals orchestrating tasks across multiple external apps |
| 4 | Sunsama | 8.2 | $17/month | Users seeking a calm, guided daily planning ritual |
| 5 | Motion | 8.0 | $19/seat | Users requiring automated schedule management |
| 6 | Things 3 | 7.8 | $50 one-time purchase | Apple ecosystem minimalists |
Todoist
Free tier available; Pro plan is $5/mont 9.4- Natural-language input correctly parses complex phrases like 'every Friday 5pm'
- AI Ramble voice-to-task feature powered by Google Gemini 2.5 Flash Live supports 38 languages
- Identical, reliable experience across iOS, Android, Mac, Windows, Linux, and Web
- Supports over 100 integrations for broad ecosystem compatibility
- Calendar view and reminders are locked behind the Pro plan
- Lacks AI auto-scheduling capabilities found in competitors like Motion
- Pro plan costs $5/month annually, higher than TickTick's $3/month entry point
Best for: Everyday users, individuals, and small teams needing reliable cross-platform sync
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TickTick
Free tier available; paid plan is $3/mon 8.9- Bundles tasks, timers, habits, calendar, Kanban, and Pomodoro timer in one app
- Supports 6 distinct calendar views for flexible scheduling
- Offers deep customization options for interface and workflow
- Lowest paid entry price at $3/month compared to other premium tools
- Interface is denser and busier than Todoist's clean layout
- Can lag on large lists and older devices due to bundled feature weight
- No specified key integrations compared to Todoist's 100+
Best for: Personal productivity fans seeking bundled features (tasks, habits, calendar) at low cost
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Akiflow
Approximately $19/month (annual billing) 8.5- Aggregates tasks from external sources into a single unified dashboard
- Includes built-in time-blocking and Calendly-style scheduling links
- Native two-way integrations with Notion, ClickUp, Asana, and Gmail
- Designed specifically for orchestrating tasks across multiple external apps
- Paid-only model with no free tier available
- Costs approximately 4x more than basic to-do apps like TickTick
- Higher monthly commitment at ~$19/month compared to $5/month competitors
Best for: Busy professionals orchestrating tasks across multiple external apps
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Sunsama
$17/month 8.2- Guided 'plan-your-day' morning ritual structures the workday
- Shutdown review feature helps close out tasks at the end of the day
- Syncs with Todoist, Asana, Linear, and GitHub for centralized planning
- Focuses on calm, guided daily planning rather than complex setup
- Monthly cost of $17 is higher than Todoist's $5/month Pro tier
- No specified supported platforms beyond general web/mobile availability
- Lacks the extensive 100+ integration count found in Todoist
Best for: Users seeking a calm, guided daily planning ritual
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Motion
$19/seat 8.0- AI auto-scheduling builds and re-juggles schedules automatically
- Handles automated schedule management without manual drag-and-drop
- Pricing is per-seat at $19, suitable for team-based automation needs
- Focuses on intelligent time allocation rather than simple list checking
- Costs $19/seat, significantly higher than TickTick's $3/month plan
- No specified supported platforms or integration details provided
- Lacks the broad language support (38 languages) of Todoist's AI features
Best for: Users requiring automated schedule management
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Things 3
$50 one-time purchase 7.8- Quick Entry shortcut enables rapid task capture
- Full keyboard support for efficient desktop navigation
- Clean design with Areas and Headings for structured organization
- One-time purchase model avoids recurring subscription fees
- No Windows or Android version, limiting cross-platform flexibility
- No free tier available, unlike Todoist and TickTick
- Higher upfront cost of $50 compared to monthly subscriptions of competitors
Best for: Apple ecosystem minimalists
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How to choose
Choose TickTick if you want the lowest recurring cost at $3/month or $35.99/year. Choose Things 3 if you prefer a one-time $50 payment over monthly subscriptions like Todoist's $5/month.
Select Todoist if you need identical sync across iOS, Android, Mac, Windows, Linux, and Web. Avoid Things 3 if you use Windows or Android, as it lacks native apps for those platforms.
Pick Motion if you require AI auto-scheduling that re-juggles tasks automatically. Choose Todoist if you prefer manual control with natural-language parsing like 'every Friday 5pm' instead of automated scheduling.
Opt for Akiflow if you need native two-way sync with Notion, ClickUp, Asana, and Gmail. Choose Todoist if you need breadth over depth with its support for 100+ integrations.
Our verdict
Todoist is the best overall to do list app in 2026 for its reliable cross-platform sync, natural-language parsing, and affordable $5/month Pro tier. TickTick offers the best value for bundled features at $3/month, while Akiflow suits professionals needing deep integration aggregation despite its higher $19/month cost.
Frequently asked questions
Which to do list app has the cheapest paid plan?
TickTick offers the lowest paid entry point at $3/month or $35.99/year, compared to Todoist's $5/month Pro plan.
Does Todoist support voice input?
Yes, Todoist includes an AI Ramble voice-to-task feature powered by Google Gemini 2.5 Flash Live that supports 38 languages.
Is Things 3 suitable for Windows users?
No, Things 3 is designed for the Apple ecosystem (Mac, iPhone, iPad, Apple Watch) and does not have native Windows or Android versions.
Which app is best for aggregating tasks from other tools?
Akiflow is best for this purpose, offering native two-way integrations with Notion, ClickUp, Asana, and Gmail to aggregate tasks into a single dashboard.
